JOB DESCRIPTION (March 2005)

Program Coordinator - Cara Barton

Summary

Provides administrative support to department faculty relating to the overall management and coordination of workshops, conferences and summer programs sponsored and/or hosted by the Department of Mathematics.

Duties

Provides administrative support to faculty with responsibilities related to the overall management of conferences, workshops, and summer programs. Conferences and workshops occur year round and vary in size from small groups of approximately thirty attendees to large events of over four hundred participants, such as the annual High School Math Contest held each November. Summer programs include the Linear Analysis and Probablity Workshop, Advanced Placement and Maple workshops, and the TAMUPREP and graphics animation workshops for junior and senior high school students. Duties and responsibilities include, but are not limited to creating and updating web pages related to the event, advertising and recruitment of participants, communicating with participants via phone, email or paper mail, arranging local accommodations and special rates for participants, overseeing the compilation and assembling of workshop materials, coordinating parking arrangements, establishing the daily event calendar by reserving meeting rooms, speakers and refreshments.

Assists the Chair of the Speakers Committee with the coordination of the Frontiers in Mathematics Lecture Series. This includes corresponding with guest speakers, scheduling seminar talks, assisting speakers with travel itineraries and local accommodations, and posting speaker information to department web pages. The Department of Mathematics hosts over 200 visitors each year, many of whom are from foreign countries.

Must possess sufficient writing skills to compose letters, memos, and other miscellaneous correspondence under faculty members signature. Assists chairpersons of various university committees with their specific projects as required. Must effectively communicate, in a highly professional manner, with faculty, administrators, researchers, staff and students, and with the many callers and visitors from outside the TAMU community. This position requires excellent organization skills, accurate attention to detail and evening and weekend hours.

Supervision

Received:
From the Administrative Coordinator with periodic review through normal auditing.
Given:
No direct supervision given.

Education

Required:
Bachelor's degree or any equivalent combination of training and experience.
Preferred:
Bachelor's degree in business or liberal arts.

Experience

Required:
Three years experience in office administration. Excellent computing skills, with demonstrated skill in the use of spreadsheets, database software packages, word processing, and electronic communications.