The primary duties and responsibilities of this position include the payroll processing of new student wage workers; biweekly payroll administration; serving as leave coordinator. Provides administrative support to the Director of Technology Assisted Instruction.
Assist faculty with spot purchases. This includes investigating vendors, pricing, and availability for items such as, educational materials, office computing equipment and specialty items required for running summer programs and workshops including the Linear Analysis and Probablity Workshop. Processes reimbursement of travel and local expenses for visitors. Assists faculty with university business travel arrangements, staying current on state and university travel guidelines.
Audits a variety of accounting documents, including invoices and travel expense claims, for correctness and completeness, for TAMU and RF accounts. Prepares purchase and travel vouchers for payment and/or enters into FAMIS purchasing module; posts accounts to department ledger. Assist in maintaining all business operation files. Assist in preparing year end closeout documents. Compiles information for budgetary purposes and special studies.
Must possess sufficient writing skills to compose letters, memos, and other miscellaneous correspondence under faculty members signature. Assists chairpersons of various university committees with their specific projects as required. Must effectively communicate, in a highly professional manner, with faculty, administrators, researchers, staff and students, and with the many callers and visitors from outside the TAMU community. This position requires excellent organization skills, accurate attention to detail.
Prepares biweekly payroll preparation reports (approximately 100 student wage workers), collects time sheets and audits for required information (i.e. supervisor's signature, proper documentation when time sheet is received past deadline, verify appropriate leave is posted in Leavetraq), obtains proper administrative signatures.
New employee processing of all student wages workers. These duties include all paperwork associated with new employees, coordinating state mandated training, and arranging international students access to the Glacier program. Establish Universal Identification Numbers (UIN) when necessary. Prepares EPAs and supplementals as needed. This workload is considerably heavier at the beginning of the fall and spring semesters. Assists current employees with routine human resource inquiries, e.g., how to access HRconnect and Leavetraq, how to enroll in direct deposit and electronic notification of earnings, and personal data changes.
Serves as one of the leave coordinators for the Leavetraq program. Verifies annual leave and sick leave records for eligible employees.
Performs other duties as required.